Description of Sunet eduSign service
The eduSign service is used to sign documents electronically. You should only login to load a document you want to sign or if you are invited to sign.
Processing of personal data
Transfer of personal data
When logging in, personal information is transferred from the identity provider you have logged in with to the eduSign service to give you as a user access to login-protected information in the service. At time of login, a number of personal data is requested to identify you as a user and give you access to service.
The personal data we obtain from the identity providers is that which is strictly needed for:
- Producing the signature
- Identifying the users in invitations to sign
Additionally, some of this data is temporarily kept in logs for traceability and troubleshooting.
When logging in, the following personal data are requested from the identity provider you use:
|Personal data||Purpose||Technical representation|
|Unique identifier||Identify you as a user of the service so that you have access according to the rights you have been granted.|
|Name||Identify yourself to other users in the services.||displayName|
|E-mail address and E-mail alias|
To verify that the invited person is similar to the logged in individual.
|Identity assurance profile||Set of URIs that assert compliance with specific standards for identity assurance||eduPersonAssurance|
In addition to direct personal data, indirect personal data are also transferred, such as which organisation the user belongs to and which identity provider that has been used when logging in. This information is not used by the service more than for technical logs.
Other processing of personal data within the service
The service saves technical logs for troubleshooting and security related incidents. These technical logs contain information about all logins made incl. transferred personal data.
The service eduSign only temporarily stores documents when someone is invite to sign a document and who has been invited to sign until all parties have signed said document.
Transfer of personal data to third parties
No personal data is transferred to third parties.
Personal data is handled based on the lawful basis of public interest. The personal data must be transferred to give users access to login-protected information needed for their work at Sunet or in collaboration with Sunet.
Right of access, right of rectification and right of erasure of personal data
Personal data saved in the service is automatically corrected based on the personal data transferred from your identity issuer in connection with the login.
To delete your personal information in the identity management service, contact SUNET NOC.
For access your personal data, contact the Personal data controller.
Purging of personal data
Personal data is manually purged when it is no longer used by the identity management service or connected services.
Personal data controller
Personal data controller for the processing of personal data is The Swedish Research Council, Sweden. If you have questions about how personal data are processed within the service, please contact SUNET NOC.
Contact information for The Swedish Research Council's data protection officer can be found at https://www.vr.se/behandling-av-personuppgifter.html.
GÉANT Data Protection Code of Conduct
This service complies with the international framework GÉANT Data Protection Code of Conduct (http://www.geant.net/uri/dataprotection-code-of-conduct/v1) for the transfer of personal data from identity providers to the service. This framework is intended for services in Sweden, the EU and the EEA that are used in research and higher education.