SWAMID har tagit fram en exempelmall för hur en "privacy policy" kan se ut om tjänsten använder entitetskategorin GÉANT Data Protection Code of Conduct för att få attribut överförda från en identitetsutfärdare (IdP) till tjänsten (SP). När ni gör en egen anpassning av mallen till tjänsten är det viktigt att gå igenom alla delar och kontrollera att er tjänst fungerar som beskrivet, annars behöver ni ändra texten. Text i grönt är stöd till er när ni anpassar innehållet och ska inte finnas med i slutgiltigt dokument. Text inom < > ska ersättas med egeninformation.

Exempelmall: Överföring av personuppgifter till <namn på tjänsten> i samband med federerad inloggning (Privacy Policy)

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Förutom direkta personuppgifter överförs även indirekta personuppgifter såsom vilken organisation användaren tillhör och vilken identitetsutfärdare som har använts vid inloggningen. I kombination med ovanstående personuppgifter kan dessa användas för att unikt identifiera en person.

Övrig behandling av personuppgifter i tjänsten

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a. if mandated by the Service Provider for enabling access to its service on its behalf, or
b. if the third party is committed to the Code of Conduct or has undertaken similar duties considered sufficient under the data protection law applicable to the Service Provider or
c. if prior consent has been given by the End User;

Rättslig grund

Under detta avsnitt ska det beskrivas under vilken rättslig grund enligt Dataskyddsförordningen (GDPR) som personuppgifterna behandlas. Den rättsliga grunden är kopplad till ändamålet med behandlingen.

Tänk på att den rättsliga grunden samtycke ställer väldigt höga krav på frivillighet och kan därför väldigt sällan användas för tjänster som en person använder i sin anställning eller i sina studier.

Rätt till registerutdrag, rättelse och radering av personuppgifter

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Rättelse av personuppgifter som överförs överförts i samband med inloggning gör du i den identitetsutfärdare som du använder för att logga in. Dessa uppgifter rättas i tjänsten vid första inloggningen efter att personuppgifterna är rättade i identitetsutfärdaren.

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Personuppgiftsansvarig för behandlingen av personuppgifter är <organisation>, <land>. Har du frågor om hur personuppgifter används och hanteras inom tjänsten tag kontakt med <e-postadress till tjänsteföreträdare>.

Dataskyddsombud är <namn>, <organisation>, <kontaktinformation>. alternativt Kontaktuppgifter till <organisation> dataskyddsombud finns på på <URL till informationssida med kontaktuppgifter till dataskyddsombudet>.

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Denna tjänst följer det internationella ramverket GÉANT ramverket GÉANT Data Protection Code of Conduct (http://www.geant.net/uri/dataprotection-code-of-conduct/v1) för överföring av personuppgifter från identitetsutfärdare till tjänsten. Ramverket är avsett för tjänster i Sverige, EU och EES som används av användare inom forskning och högre utbildning.

Template: Transfer of personal data to <name of the service> when using federated login (Privacy Policy)

Description of <service name>

The name of the service must be the same as mdui:DisplayName in the service's registered metadata in SWAMID.

<Name of the service> is a service directed towards <user group> from <examples of organisations>.

<Descriptive text about the service, approx. 1-2 paragraphs of text>

Processing of personal data

Transfer of personal data

It is important to clearly describe which data is being transferred and for what purpose. The information must be clear to the persons for whom the document is intended. The technical representation is used for troubleshooting and should be attribute names defined in the attribute's LDAP specification.

Personal data are being transferred from the identity provider (your login service) to the service to ensure that you as a user have access to your information in the service and to provide you with a user-friendly interface.

When logging in to this service, the following personal data are requested from the identity provider you use:

In addition to direct personal data, indirect personal data are also transferred, such as which organisation the user belongs to and which identity provider has been used when logging in. In combination with the above personal data, these can be used to uniquely identify a person.

Other processing of personal data within the service

Here it must be described which further processing of personal data that takes place within the service and for which reason this is done, for example by entering of personal data from the user if the service has a local user profile which the user himself supplements with information that does not come from the identity provider. There should also be a description regarding personal data that comes from another source and is linked to the user in the service. Keep in mind that personal data stored in log files and elsewhere must be described.

Transfer of personal data to third parties

Here it must be described which (if any) transfer of personal data takes place to third parties. Keep in mind that the entity category GÉANT Data Protection Code of Conduct v1.0 (http://www.geant.net/uri/dataprotection-code-of-conduct/v1) imposes severe restrictions regarding which personal data may be transferred to third parties.

Excerpt from GÉANT Data Protection Code of Conduct v1.0:

The Service Provider agrees and warrants:

f) [Third parties] not to transfer Attributes to any third party (such as a collaboration partner) except

a. if mandated by the Service Provider for enabling access to its service on its behalf, or
b. if the third party is committed to the Code of Conduct or has undertaken similar duties considered sufficient under the data protection law applicable to the Service Provider or
c. if prior consent has been given by the End User;

Lawful basis

This section describes the Data Protection Regulation (GDPR) lawful basis according to which the service processes personal data. The lawful basis is linked to the purpose of the processing.

Keep in mind that the lawful basis for consent places very high demands on voluntariness and can because of this very rarely be used for services that a person uses in their employment or in their studies.

Right of access, right of rectification and right of erasure of personal data

Here, the user's rights according to the Data Protection Regulation (GDPR) must be described. Particularly important is access to personal data, rectification of personal data and erasure of personal data.

For access, rectification and erasure of your personal data, contact the Personal data controller.

Rectification of personal data that was transferred at the moment of login has to be done in the identity provider that you use to log in. This information is corrected in the service at the moment of the first login after the personal information has been corrected in the identity provider.

Purging of personal data

Here, a general description of the service's routines regarding automated purging of personal data, incl. how long the personal data are stored after the user no longer uses the service, should be entered.

Personal data controller

Here, contact information to the personal data controller and its representative (the person within the organisation who is responsible / administrator for the service) are described. Contact information must also be specified to the data protection officer. OrganizationDisplayName in the service's registered metadata in SWAMID must be the same as the name in this section.

Personal data controller for the processing of personal data is <organisation>, <country>. If you have questions about how personal data are processed within the service, please contact <e-mail address for service representatives>.

Data protection officer is <name>, <organisation>, <contact information>. alternatively Contact information for <organisation> data protection officer can be found at <URL to information page with contact information for the data protection officer>.

GÉANT Data Protection Code of Conduct

This service complies with the international framework GÉANT Data Protection Code of Conduct (http://www.geant.net/uri/dataprotection-code-of-conduct/v1) for the transfer of personal data from identity providers to the service. This framework is intended for services in Sweden, the EU and the EEA that are used in research and higher education.

Exempel på användning av denna mall

Nedan finns exempel på när mallarna på denna sida har använts.

• SWAMID Entity Category Release Check - Privacy Policy
• Överföring av personuppgifter till vid inloggning i Sunets Wiki and Jira
• Överföring av personuppgifter till Ladok i samband med federerad inloggning